California law allows for plaintiffs to recover lost wages in personal injury cases. Lost wages are income the plaintiff would have earned in the past due if not for the injury caused by the defendant’s wrongful act(s). In labor law cases, these are sometimes referred to as back pay or back wages.
California law also permits the recovery of anticipated future losses of income. Such losses are usually referred to as “lost earning capacity” in California.
Both lost wages and lost earning capacity are part of the compensatory damages a plaintiff can recover for a defendant’s negligence, gross negligence, recklessness, intentional wrongful acts or strict liability.
To help you better understand how to recover lost wages in a California personal injury case, our California personal injury lawyers discuss the faqs below:
- 1. What are “lost wages”?
- 2. What’s the difference between lost wages and lost earning capacity?
- 3. How long do I have to file a claim for lost wages in California?
- 4. How are lost wages calculated?
- 5. Are lost wages taxable?
- 6. How do I prove the amount of my wages?
- 6.1. A “lost wages letter” from a California employer
- 6.2. Past pay stubs and tax returns
- 6.3. Proving lost self-employment income
- 6.4 Lost personal days, sick days and vacation time
- 6.5. Lost overtime, commissions, or bonuses
- 6.6. How can I prove income from tips in California?
- 6.7. Can I recover for unemployment insurance benefits?
- 6.8. Special rules in employment-related cases
You may also wish to read our article on Recovering Damages for Wrongful Termination in California.
Lost wages in California include all amounts a plaintiff would have earned from work had the plaintiff not been injured.
“Lost wages” can include (without limitation):
- Regular pay (hourly or salary),
- Overtime pay,
- Self-employment income,
- Vacation, personal or sick days, and
- Any other lost perks or benefits (such as a car allowance or free meals).
“Lost wages” usually refers to past income lost as the result of a personal injury. It is the plaintiff’s out-of-pocket losses up until the date of settlement or trial.
California law also allows plaintiffs to sue for the income they will be unable to earn in the future due to an accident or injury. This amount is usually referred to as “lost earning capacity” in California.
Proving lost earning capacity can be more complicated than proving lost wages. It often requires testimony from a medical and/or occupational expert in order to account for raises, bonuses and career development.
California’s statute of limitations in personal injury cases is generally two years.1
Some types of injuries have statutes of limitations that are longer or shorter, however. Medical malpractice claims, for instance, have a statute of limitations that can be as short as one year.2
An experienced injury lawyer can help a potential plaintiff determine how long he or she has eligibility to sue for lost earnings in California.
California law requires personal injury plaintiffs to prove the amount of the earnings they claim to have lost.3.
When the injury is for a relatively short, fixed period of time, the calculation is fairly straightforward.
But if the plaintiff was due for a raise or paid based on performance, it may require the testimony of a forensic accounting or occupational expert.
A jury may also award prejudgment interest on lost wages of any kind, though it is not required to do so.4
Damages for lost wages are taxable in a California personal injury case – at least in theory.
Internal Revenue Code section 104 provides that gross income for tax purposes does not include “the amount of any damages (other than punitive damages) received… on account of personal physical injuries or physical sickness.”5
Courts have generally held this to exclude compensation for lost wages. The lost income would have been taxable if earned and is, therefore, taxable when recovered in a California personal injury lawsuit.6
In practice, however, California personal injury settlements are often a lump sum that is not allocated between physical injuries and lost wages. This can make it difficult to determine whether, or how much, taxes are owed.
Consultation with a tax professional is recommended to determine what, if any, portion of a California personal injury settlement is taxable.
There is no one way to prove lost wages in California. Some of the most common are:
If the plaintiff has regular employment, the easiest way to prove lost wages is with a combination of past pay stubs and a letter from the plaintiff’s employer.
A “lost wages” letter from a California employer should set forth:
- The employee’s job title,
- The date on which the employee was hired,
- Confirmation that the employee is (or was) an employee as of the date of the injury or accident,
- The number of hours the employee normally works (or worked) per week,
- The employee’s regular rate and frequency of pay (for instance, $25/hour),
- The overtime rate, if any, to which the employee is entitled and the number of overtime hours normally worked per week,
- The number of days or hours of work the employee missed (including time missed because of doctor appointments, physical therapy, etc.),
- Sick and vacation days the employee had to use for the injury,
- Any amounts the employee could reasonably have expected to receive in overtime pay, commissions or bonuses during that period, and
- Any other perks the employee would have been entitled but didn’t receive (such as a car allowance).
Sometimes it is difficult for an employee to get a letter from his or her employer. Or a plaintiff may be self-employed or have irregular income.
In such cases, the plaintiff can establish lost wages by other means, such as past pay stubs and income tax returns.
They can use California Form FTB 3516 to get copies of past California tax returns from the California Franchise Tax Board.
And if the plaintiff has not kept copies of pay stubs, his or her California personal injury attorney can obtain copies during the California discovery process.
To recover lost self-employment income in California, the plaintiff will need to prove what he or she would have made during the period in which he or she was unable to work.
Documents that can help establish lost self-employment income include:
- Tax return statements for prior years,
- Billing statements for the months preceding the accident or injury, or,
- If income is seasonal, billing statements for the same period during preceding years.
If the plaintiff’s income is very high or complicated, a forensic accounting expert witness will often need to testify.
Our California injury lawyers work with a number of experienced forensic accounting experts qualified in various fields.
A plaintiff who used personal days, sick days or vacation time to cover missed days and/or doctor/therapist appointments can claim them as lost wages.
If not for the defendant’s wrongful act, the plaintiff would have had those days to use whenever he or she liked. The plaintiff may even have been able to cash them out, depending on the employer’s policy
As with other forms of lost wages, the plaintiff will need to prove the time was lost due to the accident or injury in order to recover damages.
Overtime pay, commissions, bonuses and other perks can be claimed as lost wages in California.
Common methods of proving this more speculative income include (but are not limited to):
- Past pay stubs showing a pattern of overtime pay or bonuses;
- A written employment contract;
- Proof of an employer’s policies for such income;
- An employer letter specifying the amount the plaintiff would have been expected to receive; and
- Proof that any conditions for earning the extra income were (or would have been) satisfied.
Example: After a slip-and-fall accident resulting in a head injury, Meg, an executive assistant, misses three months of work. Meg’s employer writes a letter saying that Meg averages 15 hours of overtime per month. Meg also produces copies of her year-to-day pay stubs and her prior years’ tax returns. As a result, Meg receives both her regular salary and 45 hours of overtime as the lost wages part of her California personal injury settlement.
Proving lost tips is more difficult than proving lost salary and overtime, but it can be done.
Common ways of proving lost tips in California personal injury cases include (but are not limited to):
- An employer’s letter setting forth the amount the plaintiff could have expected to earn;
- Proof of income from prior pay periods (for instance, by showing regular bank deposits on the day after payday);
- Prior tax returns; or
- Reports from a private investigator’s visits to the plaintiff’s workplace.
Note that proving income that was never reported on a tax return could, in theory, expose a plaintiff to a claim for back taxes by the IRS or California Franchise Tax Board. Plaintiffs in this situation are advised to consult with a certified public accountant or other tax professional.
In order to be eligible for unemployment benefits in California an employee must, among other requirements:
- Be physically able to work, and
- Be available and actively looking for work.
By definition, someone claiming lost wages was not able to work in the past. In such a case, therefore, the individual would usually be expected to file for California disability benefits rather than unemployment.
In some cases, however – such as being unable to work may have affected someone’s ability to earn enough base wages for future unemployment benefits – an unemployed individual may be able to claim lost unemployment benefits in a California injury case.
A plaintiff who was injured on the job in California may be limited to recovery under California’s worker’s compensation laws.
Our office offers free consultations to help people determine whether they can sue for lost wages under another legal theory.
For additional help…
If you have been unable to work due to a car accident, a slip-and-fall, a dog bite injury, a defective product or any other wrongful act, we invite you to contact us for a free consultation. We represent Californians in Los Angeles, San Francisco, San Diego, Sacramento, and throughout the state of California.
Call us or complete the form on this page to discuss your case with a California injury lawyer today. We can meet in person or virtually during the coronavirus pandemic.
We can also help you if you need to recover lost wages in Nevada.
- Employment Development Department (EDD.ca.gov) – news releases, job openings, and filing unemployment claims / UI online
- Pandemic Unemployment Assistance (PUA)
- The Lost Wages Assistance Program – The Lost Wages Assistance (LWA) Program expired in 2020. It provided eligible claimants a supplemental payment of $300 per week. And claimants could receive LWA payments for up to six weeks.
- California Policy Lab
- Social Security Administration (SSA)
- See California Code of Civil Procedure 335-349.4.
- California Code of Civil Procedure 340.5.
- See, e.g., California Civil Jury Instructions (CACI) 3903C.
- California Civil Code 3288. See also Chan v. Curran (CA Courts of Appeal, First Appellate District, Division One, 2015) 237 Cal. App. 4th 601.
- 26 USC 104 (a)(2).
- See, e.g., C.I.R. v. Schleier, 515 U.S. 323 (1995) (“Recovery for back wages does not satisfy the critical requirement of being “on account of” any personal injury, and no personal injury affected the amount of back wages recovered.”)